| Form |
Description |
Division/
Department |
Last Modified |
File Format (Legend) |
Instructions |
| Absence Adjustment Form |
Fill out this form when you are requesting a change to the
Absence Request Form. |
Business Services |
5/2/02 |
 |
None |
| Absence Request
Form |
Fill out this form when you are requesting a leave
of absence. |
Business Services |
9/27/01 |
|
None |
| Acceptance
of Donations |
When a donation is made, the donor must complete
this form. |
Capital Asset Accounting |
11/30/01 |
 |
Yes |
| Back to the Top |
| Conflict
of Interest (Disclosure of Substantial Interest) |
All MCCCD employees must make known any actual or
potential conflicts of interest by sending this completed form
to Purchasing. |
Purchasing |
10/5/07 |
 |
None |
| Back to the Top |
| Financing
Checklist (for Capital Leases) |
This form will help to expedite your lease and ensure
that it meets the requirements of State regulation and generally
accepted accounting principles. |
Capital Asset Accounting |
8/25/98 |
|
Yes |
| Back to the Top |
Manual Check Report Form (.pdf)
Manual Check Report Form (.doc) |
Fill out this form to record issuances of manual
checks. |
Accounts Payable |
5/25/04 |
|
None |
| Materials/Services
Contract |
This form (contract) can be customized for campus
projects requiring a written agreement that specifies license,
insurance, and indemnification requirements. |
Purchasing |
6/19/01 |
|
None |
| Back to the Top |
| Professional
Services Contract |
This form is used for outside professional services
such as consultants and program designers where the total amount
to be paid is $1,000 or more. |
Legal |
6/8/04 |
|
Yes |
| Professional
Services Contract (Amendment) |
To make specific changes to a Professional Services
Contract. |
Legal |
6/8/04 |
|
Yes |
| Property
Loan Agreement |
Fill out this form when you are requesting a check-out
of equipment for home use. This is the agreement form you are
supposed to use! |
Legal |
3/13/07 |
|
No |
| Property Loan Agreement (Attachment A): Documentation of Loan of Property |
This attachment describes the loaned property and needs to be completed and returned to Capital Asset Accounting. |
Legal |
3/13/07 |
|
No |
| Property
Loss Claim Form (Self-Insurance) |
To report a loss of Property to Risk Management
(must be done within 30 days of occurrence). |
Capital Asset Accounting |
4/9/02 |
|
Yes |
| Public
Purpose Support for Official Functions |
The purpose of this form is to properly document
expenditures covered by the MCCCD Governing Board policy for
Official Functions. |
Legal |
12/5/03 |
|
Yes |
| Back to the Top |
| Receipt of Checks |
Fill out this form if there are checks going out
to the campuses. |
Accounts Payable |
9/28/01 |
|
None |
| Receipt of Services |
Fill out this form after a service has been completed,
and a check has been released. |
Accounts Payable |
11/15/01 |
|
None |
| Request
for Quotation |
Use this document to request quotes from vendors. |
Purchasing |
4/1/02 |
|
None |
| Back to the Top |
| Sole
Source Justification |
Use this document to request a sole source purchase. |
Purchasing |
6/7/01 |
|
None |
| Special
Services Employment |
Use a Special Services Employment form (processed
through Human Resources) if the person is an employee and not
an independent contractor. If the person that is getting the
contract is an independent contractor, then use the Professional
Services Contract (above). |
Legal |
4/1/03 |
|
None |
| Back to the Top |
| Tax
Exemption Certificate for Library Related Services |
To document tax-exempt sales to qualified purchasers.
This may be used for library related services only. |
Purchasing |
6/6/01 |
|
None |
| Transfer/Disposal
Form |
If you are transferring or disposing of assets,
fill out this form. |
Capital Asset Accounting |
8/8/00 |
|
Yes |
| Transfer/Disposal
Form (Online) |
If you are transferring or disposing of assets,
fill out this form. |
Capital Asset Accounting |
5/8/02 |
 |
Yes |
| Back to the Top |
| Vendor
Evaluation Form |
If you have had any positive or negative experiences
with our vendors, please fill out this form to provide feedback. |
Purchasing |
4/30/02 |
|
Yes |
| Vendor
Registration Form |
Fill out this form if you need to have a vendor
entered into the College Financial System (CFS). |
Purchasing |
11/15/06 |
|
Yes |
| Back to the Top |
| W-8BEN
Form |
Use this form to register a Foreign Individual or
Business when their business is not in the United States. |
IRS Web Site |
2/1/06 |
|
Yes |
| W-8ECI
Form |
Use this form to register a Foreign Individual or
Business that has a business in the United States. |
IRS Web Site |
2/1/06 |
|
Yes |
| W-9
Form |
Fill in this form if you need an individual, student,
or employee entered into the College Financial System (CFS).
This is most commonly used for students. |
IRS Web Site |
11/1/05 |
|
Yes |
| Back to the Top |
