Governing Board
Action Items
Instructions
for Submitting an Action Item
to the Governing Board
Items for regular board meetings are due on the following dates inthe Governing Board Office.
2008 ACTION ITEM DUE DATES
January 8, 2008
February 12, 2008
March 11, 2008
April 15, 2008
May 13, 2008
June 10, 2008
July 8, 2008
August 12, 2008
September 9, 2008
October 14, 2008
November 10, 2008
November 25, 2008
Each Maricopa college has its own approval process. Routinely, however, items should be submitted through the college president's office in time to allow for the item to reach the Governing Board Office by the deadline. It is the responsibility of the person submitting the item to have all the required information correct and complete. Any incomplete items submitted will not be accepted. Appropriate department initials will be obtained after submission by the Governing Board staff.
Procedures
- Use
the correct form (available from the Governing Board Office,
or download Action
Item Form).
- Complete the form:
- Meeting date - fourth Tuesday of the month (except December, second Tuesday).
- Item number...leave this blank; it is filled in by the Governing Board staff.
- Item title...appropriate title (do not use acronyms). For example, "Intergovernmental Agreement between Glendale Community College and the Arizona Department of Economic Security".
- Responsible agents...appropriate vice chancellor and college president.
- Recommendation...word this to explain exactly what you are requesting. For example, "It is recommened that the Governing Board approve . . . etc." When appropriate, please include effective dates and total dollar amounts.
- Justification...should provide background information.
- Provide funding source and account identification located on the bottom of the form.
- Attach appropriate explanatory information, including budget information for grants.
- Submit form to college president for approval certification/signature.
- Grant approvals should be routed through the District Grants
Office.
- Forward original form to Governing Board Office. If faxing the item, please notify the Board Office before sending, the original still must be submitted to the Board Office.
If you have questions, please contact the Governing Board Office at 480-731-8889.