Governing Board
Action Items
Instructions
for Submitting an Action Item
to the Governing Board
Items for regular board meetings are due by noon via e-mail on the following dates in the Governing Board Office.
2009/2010 Action
Item Due Dates
September 8, 2009
October 13, 2009
November 10, 2009
November 24, 2009
January 12, 2010
February 9, 2010
March 9, 2010
April 13, 2010
May 11, 2010
June 8, 2010
July 13, 2010
August 10, 2010
September 14, 2010
October 12, 2010
November 9, 2010
November 23, 2010
Each Maricopa college has its own approval process. Routinely, however, items should be submitted through the college president's office in time to allow for the item to reach the Governing Board Office by the deadline. It is the responsibility of the person submitting the item to have all the required information correct and complete. Any incomplete items submitted will not be accepted. Appropriate department initials will be obtained after submission by the Governing Board staff.
Procedures
- Use the correct form (available from the Governing Board Office, or
download Action Item Form).
- Complete the form:
- Meeting date - fourth Tuesday of the month (except December, second Tuesday).
- Item number...leave this blank; it is filled in by the Governing Board staff.
- Item title...appropriate title (do not use acronyms). For example, "Intergovernmental Agreement between Glendale Community College and the Arizona Department of Economic Security".
- Responsible agents...appropriate vice chancellor and college president.
- Recommendation...word this to explain exactly what you are requesting. For example, "It is recommened that the Governing Board approve . . . etc." When appropriate, please include effective dates and total dollar amounts.
- Justification...should provide background information.
- Provide funding source and account identification located on the bottom of the form.
- Attach appropriate explanatory information, including budget
information for grants.
- Submit form to college president for approval certification/signature.
- Grant approvals should be routed through the District Grants Office.
- Forward original form to Governing Board Office. If faxing the item, please notify the Board Office before sending, the original still must be submitted to the Board Office.
If you have questions, please contact the Governing Board Office at 480-731-8889.