International Travel Guidelines
for Program Sponsors

• Conduct periodic assessments of health and safety conditions for the program and develop and maintain emergency preparedness processes and a crisis response plan.
• Provide health and safety information for prospective participants so that they and their parents/guardians/families can make informed decisions concerning preparation, participation, and behavior while on the program.
• Provide clear information concerning aspects of home campus services and conditions that cannot be replicated at overseas locations.
• Provide orientation to participants prior to the program and as needed on site, which includes information on safety, health, legal, environmental, political, cultural, and religious conditions in the host country, dealing with health and safety issues, potential health and safety risks, and appropriate emergency response measures.
• Consider health and safety issues in evaluating the appropriateness of an individual’s participation in a study abroad program.
• Either provide appropriate health and travel accident (emergency evacuation, repatriation) insurance to participants or provide information about how to obtain appropriate coverage. Require participants to show evidence of appropriate coverage.
• Conduct appropriate inquiry regarding the potential health and safety risks of the local environment of the program, including program-sponsored accommodation, events, excursions and other activities, on an ongoing basis and provide information and assistance to participants and their parents / guardians / families as needed.
• Conduct appropriate inquiry regarding available medical and professional services, provide information for participants and their parents / guardians / families, and help participants obtain the services they may need.
• Communicate applicable codes of conduct and the consequences of noncompliance to participants. Take appropriate action when aware that participants are in violation.
• In the participant screening process, consider factors, such as disciplinary history, that may impact on the safety of the individual or the group.