Third Party Authorizations
A Third-party Tuition Authorization is a written document notifying your college that an outside organization or agency (third party) will pay part or all of your college tuition and fees. If the organization or agency does not pay the authorized amount, you will be responsible for the balance.
There are Multiple Ways a Third-party Authorization Can Be Submitted
Initiated by the Student
If you initiate the third-party authorization, you will need to provide an authorization letter from the third party to Student Business Services by the course due date. (Review the Third-party Tuition Authorization Requirements below.)
Submitted by an External Organization or Agency
When an outside organization or agency submits a third-party authorization on your behalf, Student Business Services will coordinate with the third party to complete the process. Student Business Services at your college of attendance will process the authorization for you.
Military Tuition Authorization
If you wish to use a Military Tuition Authorization, you must submit it to Student Business Services at the college you are attending. Student Business Services will then process it for payment of your college tuition. You are responsible for paying your registration fee and any course fees at the time of submission.
Tuition Authorization Process
- Once received, the Third-party Authorization is verified, and any remaining balance of tuition and fees that it does not cover will need to be paid by the student by the course due date.
- Student enrollment will be protected once authorization is received and any remaining balance has been paid.
- Student Business Services will complete the transaction to move the charges to the third party’s corporate account. Students can confirm this has occurred by viewing their Student Center (the Account Statement will have a payment that states “Bill to Agency”). Note: A balance may still appear in the Amount Due section of the Student Center until Student Business Services completes the processing of the Third-party Authorization.
- Invoices are submitted monthly to the third party agency unless requested sooner by the third party agency or the student.
Third-party Tuition Authorization Requirements
To set up a Third-party Billing Agreement, you must submit a completed Authorization document, which includes all of the following information:
- An authorization letter on the third party’s official letterhead
- Which courses will be paid for or the max dollar amount
- Specific billing requirements (for example, tuition only, tuition and registration fee only, tuition and all fees)
- The first and last name and the student ID number for each student covered
- Billing priority in the event the student receives other financial assistance (grants, scholarships, or loans)
- A contact person's name and telephone number
- Original signature from the authorizing party
- Billing/email address to invoice the third party
To find the location, email, or fax for Student Business Services at the college you will be attending, please contact Student Business Services at 480-731-8800.